are data protection impact assessments mandatory

An Overview of Data Protection Impact Assessments

Do you know what a data protection impact assessment is? Chances are you’ve heard of them, but may not know exactly what they are. This post will give you an overview of data protection impact assessments and why they are important.

What Are Data Protection Impact Assessments Mandatory?

Data protection impact assessments are a key part of the European data protection reform that took place in May 2018. The GDPR is a legal framework that applies to all companies. It collects and processes personal data from EU citizens.

Some companies have already started using data protection impact assessments. Since they are required under Article 35 of the GDPR. A data protection impact assessment (DPIA) is a measure that is designed.

This is to ensure that the processing of personal data complies with the GDPR. So, the assessment will identify and evaluate how personal data is processed within the company. Also, how those processes could affect individual rights.

The Data Protection Impact Assessment must be conducted by a team of people. These are independent of other departments within the company. This team will analyze the potential impact on personal data, on a scale of low to high, based on its sensitivity.

Based on these findings, the team will decide what measures are necessary to ensure compliance with the GDPR. So, the assessment should also be conducted. This is whenever there’s any new technology that could have an impact on personal data security or privacy.

When Are Data Protection Impact Assessments Required?

The GDPP monitoring requires any company that collects and processes personal information. So, to conduct business to conduct a DPIA. Here are some examples of when a DPIA is required:

When a company collects and processes personal data for the first time. This means that if a company has never collected customer data then it won’t have to conduct a DPIA. But if the company collects personal data for the first time, it will need to conduct a DPIA.

This is before it starts processing that information. Also, when the company plans to start collecting and processing new types of personal data. For example, what if you collect and process customer names, addresses, and phone numbers?

Then you won’t have to conduct a DPIA when you add an email address or a social media username to your data collection. But if you’re planning to start collecting and processing sensitive information then you will have to conduct a DPIA. Also, this is when any new technology is introduced that might affect privacy or security. 

Automation and Artificial Intelligence Cloud

A new piece of technology could include anything from automation and artificial intelligence to cloud storage and internet-based services. If that technology could affect privacy or security then a DPIA is required before it’s used by the business. Also, if the company outsources any part of its processing operations.

Moreover, it includes if your company transfers any personal data outside of the EU. Then you will need to conduct a DPIA as well as make sure that your chosen supplier also conducts an assessment. This applies whether the transfer is made by electronic means (e-mail), on paper, or by some other means (fax).

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